2.1 When preparing the DCO application and at various stages during and after the application process we have to complete a process called land referencing. This means that we have to gather information about people who have an interest in land that is affected by the development proposed in the DCO application.

2.2 We collect land referencing information from publicly accessible sources, such as HM Land Registry records, and by circulating questionnaires. We may collect your data from your responses to a land referencing questionnaire or from a response provided by somebody else. For example, if you are a tenant your landlord’s questionnaire response might include information about your tenancy.

What data we collect

2.3 The personal data that we may collect for land referencing includes your name, address, and other contact details and information about the nature and value of your interests in the relevant land. For instance, we may collect data about whether you are a freeholder or leaseholder of the relevant land, and the duration of your interest in the land. We may also collect data about how your interest in the relevant land could be affected by the proposed development, for example if your access to the land might be interrupted.

Purpose and legal basis for processing

2.4 We will use the land referencing data to prepare the Book of Reference, and to keep it up-to-date. The Book of Reference is a document we are required to submit to the Planning Inspectorate and keep up to date as part of the DCO application process. The Book of Reference includes information about people whose interests in land are likely to be affected by the proposed development.

2.5 We will also use the land referencing data to identify people who we are under a statutory obligation to consult and to notify of developments in the DCO application process. We will use the contact details in the land referencing data to issue consultation documents and notices to those people.

2.6 We will use the land referencing data to inform our proposals and designs for the Manston Airport development and for the purpose of our submissions to the Planning Inspectorate.

2.7 We will use the land referencing data for the purposes of negotiations with people whose interests in land are affected by the proposed development, and for the purpose of exercising compulsory acquisition powers or temporary possession powers as appropriate if the DCO is granted. We will also use it to respond to legal challenges and claims.

2.8 The legal basis we rely on to process the consultation data is Article 6(1)(f) of the GDPR, which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to promote the development of the Manston Airport.

2.9 In the case of land referencing data that the law requires us to collect and use the legal basis we rely on is Article 6(1)(c), which allows us to process personal data where this is necessary for the purposes of complying with our legal obligations.

Who we share the data with

2.10 We share the land referencing data with our professional advisors so that they can assist us in preparing the Book of Reference and in issuing consultation documents and notices, and so that they can provide advice to us concerning the development of Manston Airport, the DCO application process, exercising powers under the DCO (if it is granted), and responding to legal challenges and claims.

2.11 We may also share the land referencing data with the Planning Inspectorate so that the Planning Inspectorate can take it into account when considering our DCO application.

2.12 Where we use the land referencing data to send notices about the DCO application we will share it with contractors involved in printing and delivering those notices, so that they can produce the notices and deliver them to the correct recipients.

2.13 We are required to publish the Book of Reference.

3.1 The DCO application is being considered in a public process known as the examination. The examination is carried out by the Planning Inspectorate. Before and during the examination people are able to make submissions to the Planning Inspectorate either in person at examination hearings or in writing. Submissions made in writing are published by the Planning Inspectorate on its website.

3.2 We collect submissions published on the Planning Inspectorate website. Those submissions may include what are known as ‘relevant representations’, ‘written representations’, ‘statements of common ground’, and answers to written questions posed by the Planning Inspectorate. We also take notes of submissions made at examination hearings.

What data we collect

3.3 We collect all of the personal data that is included in submissions published on the Planning Inspectorate website or made at examination hearings. The nature of this personal data varies depending on the nature of the submission, but often includes names, information about interests in land, and views about the proposed Manston Airport development and its impacts.

Purpose and legal basis for processing

3.4 We will use data collected for the examination in order to inform our own submissions to the Planning Inspectorate, to answer questions raised in those submissions or by the Planning Inspectorate, for the purpose of negotiating with stakeholders, for the purposes of responding to legal challenges or claims, and for the purposes of meeting our legal obligations in relation to the DCO application process.

3.5 The legal basis we rely on to process the examination data is Article 6(1)(f) of the GDPR, which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to promote the Manston Airport development effectively during and after the examination.

3.6 In the case of examination data that the law requires us to collect and use the legal basis we rely on is Article 6(1)(c), which allows us to process personal data where this is necessary for the purposes of complying with our legal obligations.

3.7 We do not expect that the examination data will include special category data, but if it does the condition we rely on to process it under Article 9 of the GDPR is that by including the data in submissions that you knew would be published on the Planning Inspectorate website or at a public examination hearing you have manifestly made the data public.

Who we share the data with

3.8 We share the examination data with our professional advisors so that they can assist and advise us in connection with the above purposes.

4.1 As part of our plans to develop and reopen Manston Airport, we need to consult and engage with stakeholders on the relevant airspace design implications. This process, overseen by the Civil Aviation Authority (CAA), is known as the CAP1616 Process. One of the stages of the CAP1616 Process requires us to consult with relevant stakeholders.

4.2 We will collect your data in the course of a consultation and engagement process (including, for example, focus groups and questionnaires) if you submit a consultation and engagement response, or if someone else submits a consultation and engagement response that includes information about you.

What data we collect

4.3 The data we collect through consultations and engagement is any data included in the responses. Usually, this will include your name, address and contact details, as well as views on the questions asked in the consultation.

Purpose and legal basis for processing

4.4 We use the consultation and engagement data to analyse the views of people who respond to the CAP1616 consultation, to develop changes to our proposals where appropriate, to inform our submissions to the CAA, In some instances we are under an obligation (placed on us by the CAA) to consult certain stakeholders and in that case we will use the consultation data to help us fulfil those obligations as well.

4.5 The legal basis we rely on to process the CAP1616 consultation and engagement data is Article 6(1)(f) of the GDPR, which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to further the development of the Manston Airport project by gathering and understanding the views of stakeholders.

4.6 We also process the CAP1616 consultation and engagement data under Article 6(1)(e), which allows us to process personal data as necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us. It is in the public interest to ensure airspace is appropriately designed and implemented.

4.7 We do not expect that your CAP1616 consultation and engagement responses will include any special category data. If your response does include special category data the condition we rely on to process it under Article 9 of the GDPR is that by including it in your submission you have explicitly consented to us processing it for those purposes.

Who we share the data with

4.8 We share the consultation and engagement data with our professional advisors so that they can assist us in administering and analysing the CAP1616 consultation and engagement, and provide advice to us concerning the CAP1616 consultation and engagement, and the development of Manston Airport.

4.9 We will also share the consultation data with the CAA (and other third party service providers such as printers and distributes of materials in carrying out consultations response) so that the CAA can take it into account when considering the airspace design relating to Manston Airport.

4.10 Our use of the data may include RSP or the CAA publishing an analysis of the CAP1616 consultation and engagement responses.

5.1 We may engage in correspondence with you before, during, or after the DCO application process and / or the CAP1616 process, for example if you contact us to request copies of DCO documents.

What data we collect

5.2  We collect any personal data that you include in your correspondence with us. The nature of that data depends on what you choose to disclose to us, but will generally include contact details such as your name and address so that we can respond to you.

Purpose and legal basis for processing

5.3 We will use the data collected from your correspondence to answer your enquiries. For example, if you request copies of DCO documents that you are entitled to receive we will use your data to provide those documents to you. We may also use your data to respond to legal challenges or claims that you make.

5.4 The legal basis we rely on to process the consultation and engagement data is Article 6(1)(f) of the GDPR, which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to promote the Manston Airport development effectively before, during and after the. consultation and engagement

5.5 We do not expect that you will provide us with special category data, but if you do the conditions we rely on to process it under Article 9 of the GDPR is that by providing it to us you have explicitly consented to use processing it for the purpose of responding you your enquiry, or that our processing is necessary for the establishment, exercise, or defence of legal claims.

Who we share the data with

5.6 We share the consultation and engagement data with our professional advisors so that they can assist and advise us in connection with your correspondence.

5.7 If we use contractors to respond to your requests we may share your data with those contractors so that they can provide the response. For example, if you request copies of documents we may use a courier service to deliver the documents to you and will share your delivery address details with them so that they can do so.

6.1 We engage in negotiations with people affected by the proposed Manston Airport development, for instance to acquire land from them or to agree common approaches to aspects of the development that impact them.

What data we collect

6.2 If we are negotiating with you we collect any personal data that you or your representatives provide to us in the course of those negotiations. This personal data often includes information about the nature and value of your interests in land, information about the financial effects on you of the proposed development, and information about your business (if the development affects your business).

Purpose and legal basis for processing

6.3 We will use the data for the purpose of conducting our negotiations with you. We may also use the information to respond to legal challenges or claims that you make, to inform any negotiations that we are conducting with other people, and to inform our submissions to the Planning Inspectorate.

6.4 The legal basis we rely on to process the consultation and engagement data is Article 6(1)(f) of the GDPR, which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to further the development of the Manston Airport project.

Who we share the data with

6.5 We will share the information with our professional advisors so that they can assist and advise us in connection with the above purposes.

6.6 We will not share the information with the Planning Inspectorate or other interested parties if the information was explicitly provided on a confidential or ‘without prejudice’ basis. If the information was not explicitly provided on that basis we may share it with the Planning Inspectorate or other interested third parties.

7.1 We publish an email newsletter that you can subscribe to via our website.

What data we collect

7.2 If you subscribe to the newsletter we will collect your first name, last name, your email address, and the date that you subscribe. If you later unsubscribe we will keep a note that you have unsubscribed and the date that you unsubscribed.

Purpose and legal basis for processing

7.3 We will use this data for the purpose of sending you our newsletter if you subscribe to it and to ensure we do not send you the newsletter if you unsubscribe.

7.4 When processing the data in this way we rely on Article 6(1)(a) of the GDPR, which allows us to process your personal data where you have given your consent for us to process it for a particular purpose. By subscribing to the newsletter you consent to us processing your data for the purposes of sending it to you. You can withdraw your consent at any time.

Who we share the data with

7.5 We share this data with the contractors who deliver our email newsletter for us.

8.1 When you use our website we automatically gather technical data about you.

What data we collect

8.2 This technical data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

8.3 We collect this data using cookies and other similar technologies. We may also receive this information from analytics providers and search providers.

8.4 You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Purpose and legal basis for processing

8.5 We use this data to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data), and to improve our website.

8.6 When we use your data in this way we rely on Article 6(1)(f) which allows us to process personal data when this is necessary for the purposes of our legitimate interests, except where those interests are overridden by the interests of the individuals whose data we are using. Our legitimate interest is to operate and improve our website.

Who we share the data with

8.7 We share this information with our website developers and hosts so that they can assist us with the purposes outlined above.